Job Summary:
Located within the Programs Department in Washington D.C., the Grants and Business Development Coordinator is responsible for providing support to Headquarters and Country Offices in the development and administration of SAMS’ grant-funded programs in Syria, Turkey, Lebanon, Jordan, and Iraq.
The Grants and Business Development Coordinator is expected to assist with proposal development and day-to-day grant management tasks spanning the project life-cycle; such tasks relate to reviewing and submitting financial and narrative reports, ensuring compliance with donor regulations; maintaining strong communication with donors; identifying new funding opportunities; and assisting in the review and preparation of contracts and sub-contracts.
The Grants and Business Development Coordinator works closely with the Grants and Business Development Senior Officer and reports to the Program and Business Development Manager.
Responsibilities:
- Maintain complete and accurate filing system for all active, closed grants, and proposals submitted by HQ and country officers; this includes report trackers, payment trackers, and compliance trackers, as well as filing of key project documents
- Coordinate standing and ad hoc calls with country offices to discuss funding opportunities and resolve issues pertaining to current grants;
- Support the drafting, review, and submission of high quality project proposal packages to donors, including the proposal narrative, budget, and other mandatory annexes;
- Prepare compliance trackers for each grant, summarizing key donor regulations and deadlines;
- Review, edit, and submit donor narrative reports;
- Review and submit donor financial reports and invoices, in collaboration with HQ and Field Project Finance colleagues;
- Prepare, submit, and follow up on grant modifications;
- Complete anti-terrorism checks on local partners, vendors, etc. as required;
- Take notes during internal meetings and disseminate to relevant staff/departments;
- Represent SAMS in external meetings with other stakeholders, including donors, other NGOs, etc.
- Assist the Senior Officer in the review and preparation of contracts and sub-contracts;
- Maintain funding opportunity tracking database;
- Support capacity-building efforts for local partners;
- Travel to country offices to provide backstopping support; and
- Perform other duties and responsibilities as assigned.
Skills and Responsibilities:
- Bachelor’s degree in related field required; Master’s degree preferred
- Minimum of two years’ work experience at a grant-funded non-profit – preferably focused on similar issues
- Strong written and verbal communication skills
- Skilled user of MS Office (Word, Excel, Outlook, PowerPoint, Access)
- Basic knowledge of donor regulations (ie. USAID/OFDA, U.S. Department of State, UK DFID, ECHO, etc.)
- International experience is preferred, but not required
- Arabic language proficiency is preferred, but not required
- Impeccable attention to detail
- Ability to work well independently and within a team
- Excellent time management skills and aptitude for proper task prioritization
- Willingness and ability to travel to the Middle East region
To apply, please send cover letter and resume to careers@sams-usa.net
