Position Title: Fundraising Administrative Assistant

Department Name: Fundraising and Development

Supervisor of Position: Fundraising and Development Manager

Employment Definition:   40 hours per week

Location of Position: Washington, DC

Role Summary/Purpose:

The Fundraising Administrative Assistant will work in support of the Fundraising and Development Department and in support of all aspects of donor relations.

Key Responsibilities:

  • Assists with the Fundraising and Development Manager all aspects of donor records in the donor

management database of individual, foundation and corporate donors to grow charitable giving

  • Maintains and updates constituent records and lists to ensure effective outreach to the organization’s

donors for maximum campaign and fundraising impact

  • Provides overall administrative support to the Fundraising and Development Manager, but not limited to; donor research, communications, stewardship and cultivation events
  • With direction from Fundraising and Development Manager, creates procedures to ensure diligence and best development practices
  • Assists production and distribution of mailings and reports
  • Tracks and enter donations into the database, and update prospect and donor lists
  • Maintain donor files
  • Assists in timely acknowledgement/recognition of donors and contributions as appropriate through mail, email and phone
  • Assists in sending pledge reminders and acknowledgments to members and donors
  • Assists in provide monthly reporting on donor/fundraising information as requested by management
  • Assists with execution of annual fundraising campaigns and major gifts
  • At the direction of the Fundraising and Development Manager assists in the logistics of fundraising events
  • Works with all staff to ensure efficient upkeep and tracking of donor related data
  • Assists the development of online & printed promotional materials related to fundraising campaigns and
  • events
  • Assisting in drafting and updating current templates for improved donor retention efforts such as acknowledgement letters, appeals and thank you letters
  • Prepare mailings and follow up as required
  • Assist with event planning logistics
  • Attends some fundraising and donor-related meetings
  • Attends some fundraising events including some offsite
  • Other duties as may be assigned


  • Bachelor’s Degree in Finance, International Business, or another related field of study
  • At least 1 year of experience in finance, international business, or another related field
  • Excellent computational, writing, communication, and organizational skills
  • Strong computer skills
  • Strong interpersonal and communication skills.
  • Demonstrated ability to manage and prioritize project deadlines
  • Raiser’s Edge or other Database experience is a plus, but not required

Desired Characteristics:

  • Strong written and verbal communication and editing skills
  • Strong attention to details
  • Finance and fundraising experience preferred
  • Ability to manage time responsibly and juggle multiple, varied tasks at once
  • Flexible, energetic with positive attitude

To apply

Send your recent CV copy and cover letter with ‘Fundraising Administrative Assistant’ in the subject line to careers@sams-usa.net