The duties and responsibilities include but not limited to:
- Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and regulations
- Determine internal audit scope and develop annual plans
- Obtain, analyses and evaluate accounting documentation, previous reports, data, flowcharts etc
- Prepare and present reports that reflect audit’s results and document process
- Act as an objective source of independent advice to ensure validity, legality and goal achievement
- Identify loopholes and recommend risk aversion measures and cost savings
- Maintain open communication with management as well as field offices
- Document process and prepare audit findings memorandum
- Conduct follow up audits to monitor management’s interventions
- Engage to continuous knowledge development regarding sector’s rules, regulations, best practices, tools, techniques and performance standards
- Supervise monthly closing process including cash/bank reconciliations
- Ensuring differences or discrepancies are brought to the attention of the Director of Finance and that appropriate action is taken. Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
- Review, analyze and report on the extent to which SAMS internal policies, rules and guidelines are complied with, including conducting walkthroughs and tests that systematically assess whether systems and controls are operating as per policies, procedures and donor regulations.
- Monitoring and ensuring the accurate and prompt drawing up of internal and external financial reports in accordance with the appropriate guidelines
- Ensure proper back up documentation and filing of vouchers, requisitions and other documents is maintained and updated as needed
- Provide financial analyses, reports and forecasts to management.
- Oversee the accuracy of the organizational accounting records and maintain the chart of accounts.
- Completion of the annual audit and tax returns
- Prepare Month-end and Year-end closing process with other staff
- Assist in the preparation and analysis of monthly pipeline reports for discussion with finance director (which will require back and forth with country offices) to include
- explanation of any changes in monthly burn rates
- based on spending trends, assessing the outlook on funding through the reminder of the year for each country/fund
- review of reports submitted by Finance Department to ensure accuracy e.g. delays in authorization, delays in spending, any requests for funds that don’t appear warranted by expenditure levels, funds spent in accordance with budget or adjustment authorization requested, implications for end of year spending
- Acting as the primary liaison for the field office finance staff for policy or procedure questions by frequent visits to the field offices providing training to finance staff on SAMS accounting procedures and requirements, assists the Field Finance Coordinators and program staff in finance related issues and activities.
- Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
- In conjunction with the Director of Finance, developing or revising policy and procedures and assists in the implementation.
- Perform other tasks as requested by the Director of Finance
Qualifications:
- Bachelor’s degree or equivalent required
- 4-5 years prior relevant experience. Experience working with large, geographically dispersed team preferred
- Highly proficient in Excel and PowerPoint.
- Financial analysis and forecasting experience
To apply:
Send your recent CV copy and cover letter with ‘Finance Manager’ in the subject line to careers@sams-usa.net.
