February 14, 2023

Terms of Reference




Program Manager (Iraqi Nationals Only)


Syrian American Medical Society Foundation (SAMS)

Duty Station:

Erbil or Dohuk, with travel to other areas of KRI/Iraq as needed

Report to

Head of Mission


6 months, with possibility of extension contingent on new funding




The Syrian American Medical Society (SAMS) was founded in 1998 in the United States as a professional society to provide networking, educational, cultural, and professional services to medical professionals of Syrian descent. SAMS Foundation, the charitable arm of SAMS, was launched in 2007. Since then, SAMS has become one of the most active medical relief organizations that is working on the front lines of crisis relief in Syria, neighboring countries, and beyond. SAMS has established field hospitals, intensive care units, dental and primary care clinics, birth and newborn care facilities, mobile medical units, and dialysis centers. Additionally, SAMS has provided mental health and psychosocial support as well as organized specialized medical missions to Syria’s neighboring countries and beyond. In 2017, SAMS established operations in the Kurdish Region of Iraq (KRI), and has also since obtained registration to implement activities in Federal Iraq. At this time, SAMS seeks to expand its presence as a valuable health actor, in response to unmet needs among refugees, IDPs, and host communities in both KRI and Federal Iraq.



SAMS seeks a dedicated humanitarian professional with substantial experience in program and business development for six months contract (renewable depending on availability of funds), working closely with programs and operations staff at SAMS Headquarters, Regional and KRI offices. The primary focus of this contract will be to develop health, medical education, mental health and psychosocial support (MHPSS)Gender Based Violence (GBV) programs, as well as building the capacity of local partners, while building relationships with donors/NGO partners, in order to obtain funding for implementation of such programs.




Proposal Development


Lead development of relevant, evidence-based, impactful, and cost-effective health, medical education, GBV, and MHPSS programs for refugees, IDPs, and host communities in KRI/Iraq and North East Syria (NES), working closely with programs, and operation staff in SAMS KRI, Regional, and Headquarters offices


Coordinate needs assessments, as part of planning and development for new programs


Coordinate mapping and relationship-building efforts with institutional donors, UN agencies, and NGO/CBO partners, with the aim of securing grant funding


Lead in-country proposal development for KRI/Federal Iraq and Northeast Syria, to include drafting proposal narratives, log frames, risk registers, budgets and budget narratives, with support from the KRI Health, MEAL, Finance and Operations Coordinators, working closely with the HQ-based Senior Program Officer, Program and Business Development Manager, and Director of Programs


Support Head of Mission in representing SAMS during bilateral and multilateral meetings with donors, local government, and NGO/CBO partners related to refugees, IDPs, and returnees health and cross-sectoral issues in Iraq and expansion of SAMS services in this field


Program Management and Donor Compliance


Serve as grants management function, coordinating monthly update of spending pipelines, work plans, indicator tracking tables, etc. for all projects


Coordinate preparation of timely internal and external programmatic and financial reporting to donors and Headquarters


Oversee monitoring and capacity-building support for sub-recipients, from the pre-award, through post-award and close-out phases;


Ensure adherence to donor regulations, through delivery of trainings for colleagues and partner staff, grant kickoff meetings, in close coordination with Headquarters


Support preparation for internal and external audits


Support Safeguarding Focal Points to effectively carry out their duties, in coordination with Headquarters


Perform other duties as assigned.



S/he shall be compensated on a monthly basis, at a fixed rate previously agreed with SAMS. SAMS is responsible for providing computer, email address which shall be used for all communications related to this position, as well as local transportation (car/driver) to support activities (donor/partner meetings, site visits, assessments, etc.).




Bachelors and/or Master’s degree in relevant field


Ability to work independently and collaborate with HQ and Regional Office


Minimum 5 years’ experience in developing and implementing programs funded by major donors, such as U.S. Department of State’s Bureau of Population, Refugees, and Migration, USAID/BHA, ECHO, FCDO, GIZ, UN agencies, etc.


A background in managing health/MHPSS/GBV programming is preferred.


Extensive knowledge of donor and partner landscape in Iraq and Northeast Syria


Experience of developing health, MHPSS and/or education programs is preferred


Problem-solver and creative thinker, with proven ability to work as part of a team to achieve desired results


High coordination skills and ability to work with various teams spread over various countries and time-zones  


Strong written and verbal communication skills, with fluency in verbal and written English and Arabic; knowledge of Kurdish language preferred


Stellar proficiency in Microsoft Office (Word, Excel, PowerPoint)


Please send CVs to: bhassan@sams-usa.net

Application Deadline: 25 February, 2023